- Private sharing files (Password – User-Optional) CAPTCHA security before upload (Admin-Optional) Protection from attacks (SQL injection, brute-force, xss and more) Administration panel with admin accounts and file manager (View uploader IP address, download or delete files).
- Most file-sharing services have evolved into full-blown collaboration platforms. We look at 10 online services ranging from basic to enterprise-level.
- Dropshare 4 8 – Secure File Sharing Tool Online Application
- Dropshare 4 8 – Secure File Sharing Tool online, free
- Dropshare 4 8 – Secure File Sharing Tool Online Store
With the help of Capterra, learn about Dropshare, its features, pricing information, popular comparisons to other File Sharing products and more. Still not sure about Dropshare? Check out alternatives and read real reviews from real users. Uses 128-bit encryption for secure file sharing online. There is no need to install any application to use this online file sharing tool. Ge.tt is another simple online file sharing method to share files without signing up for a account. This tool makes file sharing very easy, you can simply drag and drop file onto this platform.
Remember fax machines?
If you’re like me and you were born when Atari was still on the cutting edge of video gaming, you can easily remember the high-pitched bleeps and bloops that usually preceded a faxed deli menu or toner sales flier curling out on thermal paper.
There was a time when the fax machine was the most advanced method of file sharing available—a project manager in Boston could send a document to a client in Dallas, then receive it back with notes later that afternoon.
We’ve come a long way in business technology since the roaring 90s.
Fax machines are now all but obsolete, but file sharing is still an integral project management tool. In fact, most project management systems have some type of file sharing tool built right in.
But if you don’t already have a file sharing tool, and you need one, you’re in the right place. I’ve assembled five free, easy file sharing tools that you can use today to help your projects run smoother.
What does a file sharing tool do?
File sharing can mean anything from downloading videos via BitTorrent to uploading a batch of photos via FTP.
But for our purposes, we’ll be looking at how project managers use file sharing to collaborate on documents, access files from any device, and communicate changes within their team. For those reasons, all of these tools need to have cloud storage and collaboration tools included.
We’ll also look at some additional, unique features that these file sharing tools include, and we’ll take video tours of several options.
Five easy-to-use free file sharing tools
Because we are looking for tools that are both free and easy to use, they are listed in order of their Ease of Use rating and number of reviews on Capterra’s software directory.
This article looks at five easy-to-use free file sharing software options. See the full list of free file sharing software solutions here.
It’s important to note that most free versions put a limit on storage space (anywhere from 2 to 15 GB for the options here), so if you’re looking for something to store a lot of files or use with a lot of people, be prepared to pay for extra space.
![Dropshare 4 8 – secure file sharing tool online application Dropshare 4 8 – secure file sharing tool online application](https://cdn.comparitech.com/wp-content/uploads/2019/10/Dropbox-.jpg)
1. Wimi
Ease of Use: 5/5
Reviews: 70+
Free space: 10 GB
Wimi Drive overview
Wimi is a project management and online collaboration tool based out of Paris and San Francisco. Their Wimi Drive feature allows version management, access rights, online and offline editing, and cloud synchronization. You get 10 GB of free storage space for up to two users and eight projects.
Pros: Users find Wimi extremely easy and even fun to use, and 10 GB of free storage space is pretty generous.
Cons: Some users find the Wimi mobile app to be limited in its functionality.
Cost to upgrade: Paid plans start at $5/user/month and include 250 GB of storage, unlimited projects, and phone support.
Have you tried Wimi? Leave a review!
2. Dropbox
Ease of Use: 4.5/5
Reviews: 4,800+
Free space: 2 GB
Dropbox Docs in the Dropbox free edition
Founded by a pair of MIT students in 2007, San Francisco-based Dropbox was one of the first cloud storage services on the market, and it has evolved into an industry leader. Dropbox has diversified its business model to keep up with the competition, adding variations such as Dropbox Business for IT departments and Dropbox Professional for advanced individual users.
As a product with 10 years of development behind it, Dropbox has all of the latest collaboration, access, and synchronization features that you would expect from a leading file sharing tool.
Pros: The mobile app works great with the desktop version. Users say that the transition from using Dropbox online or on their mobile device is seamless.
Cons: The free account offers only 2 GB of storage space, which can run out quickly, resulting in annoying notifications reminding you to upgrade.
Cost to upgrade:Paid plans start at $9.99/month and give you up to 1 TB (1,000 GB) of storage space to stretch out in. Team plans, which start at $15/user/month, come with 2 TB of space and administrative tools.
![Dropshare 4 8 – Secure File Sharing Tool Online Dropshare 4 8 – Secure File Sharing Tool Online](https://imgix.setapp.com/app/250/screenshots/1564927989-5d46e7f5cf79a.png?auto=format%2Ccompress&ixlib=php-3.3.0&q=75&w=780)
Have you tried DropBox? Leave a review!
3. Google Drive
Ease of Use: 4.5/5
Reviews: 470+
Free space: 15 GB
A new Google Drive ready to store up to 15 GB of files
Part of the G Suite, Google Drive is a great online storage and file sharing option for people who use Gmail and other Google Cloud products such as Calendar, Sheets, and Docs. You get 15 GB of storage space for free, which might be more than enough for some individual users. By using Google Drive alongside other Google Cloud tools, collaboration and synchronization come naturally.
Pros: The 15 GB of free space might be more than you ever need. There’s also a cool feature on the Drive mobile app that lets you take pictures of documents and instantly turn them into PDFs in Drive.
Cons: Some users find the file folder organization system to be a little outdated and clunky.
Cost to upgrade: Like Dropbox, upgrading to 1 TB of storage space costs $9.99/month.
Have you tried Google Drive? Leave a review!
4. OneDrive
Ease of Use: 4.5/5
Reviews: 220+
Free space: 5 GB
OneDrive basics
OneDrive is Microsoft’s offering to the free cloud storage universe. The free plan gives you 5 GB of free storage space, so you’ll have to be a little more conservative than you would be with Google’s roomy 15 GB. Still, OneDrive is a sleek, easy-to-use file sharing system. Collaboration and online editing work through the Share feature in Office documents.
As a bonus, Office 365 subscribers get 1 TB of storage included with their subscription. Because OneDrive is woven so tightly into the Microsoft Office suite, it’s probably not the best fit for Mac users (unless you’re using Office for Mac already).
Pros: OneDrive allows users to download entire folders up to 4 GB in size at once as a ZIP file. You can also embed Office documents such as Word, Excel, and Powerpoint into web pages and give visitors access to interface with them.
Cons: Unlike Google Drive or Dropbox, OneDrive does not save previous versions of non-Microsoft Office files. So if you mess up a document and need to go back to an earlier version, you might be out of luck.
Cost to upgrade:Paid plans start at $1.99/month for 50 GB of space. So if you need more space than the free plans offer but less than a terabyte, OneDrive could be your solution. Business plans start at $60/user/year and come with 1 TB.
Have you tried OneDrive? Leave a review!
5. Zoho Docs
Ease of Use: 4.5/5
Reviews: 20+
Free space: 5 GB per user
Zoho Docs 4.0 intro
Zoho is an India-based suite of business management software products with more than 20 years of experience. Zoho Projects is one of the Top 20 Most Popular Project Management Software options based on our research. But what about their file sharing tool?
Zoho Docs is free for teams of up to 25 people, and each user gets 5 GB of free storage space. Its layout may remind some users of Google Drive, which isn’t a bad thing. Collaboration tools are built right in through native chat, group sharing, tasks, and notifications.
Pros: Zoho Docs has a nice feature that allows you to email large files directly into your Zoho cloud storage as an attached file.
Cons: Users found the Zoho mobile apps to be a bit limited when compared to some of their bigger competitors, such as Google Drive and Dropbox. Blue planet v1 2 1.
Cost to upgrade:Paid plans start at $5/user/month and give you 100 GB/user, larger upload limits, advanced analytics, and more.
Have you tried Zoho Docs? Easy duplicate photo finder 1 7 minute. Leave a review!
What is your favorite file sharing tool?
Do you use a great, free file sharing tool that didn’t appear on this list? Let us know about it in the comments so we can check it out! Also, if you’re looking for more free project management tools, check out these other articles:
Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.
Below are our picks for the best document collaboration tools on the market. Read on to find out which one of the top 6 document collaboration tools suits your needs and why you should be using a document collaboration tool in the first place.
Teamwork is the foundation of any business.
No matter if you are an e-commerce giant like Amazon, a fashion powerhouse like Zara, or a small mom and pop store, teamwork is one of the most important skills that can easily make or break your business.
About 75% of employers rate teamwork and collaboration as “very important” for their business. Getting your team to work towards a common goal encourages creativity and provides a sense of community amongst the employees.
When people have common goals and interests, it creates an unmatched synergy that can outperform any organization.
Collaboration Is Going Virtual: Tools To Enhance Productivity!
Due to the current Coronavirus pandemic, almost all technology companies have gone remote. Although the move was put in place to counter the spread of the virus, remote work has a ton of other benefits:
- It helps minimize office finances like rent, stationery, utilities, etc.
- It helps save commute time for employees, which results in higher productivity.
- It reduces the need for unnecessary office meetings, watercooler talks, and politics.
Companies like Automattic, the company behind WordPress, were already sold on the idea of remote work prior to the pandemic as they closed their 15,000 sq feet San Francisco office because their ‘employees never showed up.’ Automattic gives its employees a $250/month stipend to spend on co-working spaces or for coffee at Starbucks! (Source: Qz)
This shift towards remote working has led to the rise of many online document collaboration tools that can help your remote teams work like they in the same room.
According to a report published by McKinsey, knowledge workers spend an average of 14% of their workweek communicating and collaborating internally. The study also showed that improving internal collaboration through social tools could help raise the productivity of interactions by as much as 20 to 25 percent.
Document Collaboration tools have a lot of benefits. Some of these include:
- Increased productivity
- Brainstorming ideas
- Faster problem solving
- Enhanced creativity
- Faster execution of ideas
- Builds a sense of community
Document collaboration tools allow team members to view, edit, and work simultaneously on a document without sending emailing attachments to each other all day.
Did you know that teams can create documents 33% faster with a document management tool that cuts out the need for attachments?
According to Econsultancy, workers send and receive about 15 emails that include attachments per day. Over 59% of managers miss vital information simply because they can’t find it or never see it!
Document collaboration tools are criticalfor working together, streamlining workflows, and eliminating inefficiencies.
Read more: Why Companies Are Shifting To Digital Workplaces
Our Recommended Best Document Collaboration Tools
Let’s dive into our hand-picked list of the best document collaboration tools on the market!
Collaboration Tool #1: Bit.ai: Smartest Interactive Documents
The first and one of the most feature-rich tools on this list is Bit.ai. Bit is a new age cloud-based document collaboration tool that helps teams create, manage, and track documents.
Bit helps you make sure your documents are more than just plain boring text. Thus, apart from allowing multiple users to collaborate on documents, Bit also allows users to share any sort of rich media like YouTube videos, SoundCloud Playlists, Google Docs, One Drive Excel Spreadsheets, GIFs, Tweets, Pinterest boards, etc. Basically, anything on the internet with a link can be shared and Bit will automatically turn it into visual content.
Just copy-paste the URL of your content and hit enter. Bit, then generates a live preview of your digital content within your document. Imagine how rich and interactive your smart documents can become.
In addition to adding rich embeds and content, you can also add files inside of your documents. It allows your reader to reference additional documents they need to sign, download, store, or access. Bit allows hundreds of various file types to be added to your documents. No more hunting through email attachments to find the right document.
Bit has a very minimal design aesthetic to it, but it’s feature-rich and helps teams rethink the way they work.
It even includes an ability for users to track engagement levels on the documents they share. Users are able to see who has accessed their document, how frequently, how much time they spent on it, how often they have returned to it, and how far through the document they scrolled, along with other great engagement metrics.
Here are some additional features Bit provides: Itubedownloader 6 4 6 – video downloader.
- Create professional-looking docs quickly with Bit’s pre-made and professional-looking templates.
- Content Library that automatically saves the images, files, and digital content you add to your documents so that you can access and reuse them easily.
- Smart search allows anyone to search and find any files, images, documents, etc quickly and easily across all of their workspaces.
- Smart workspaces are created around projects, teams, departments, and clients to keep your documents organized.
- The ability to tag and comment on a shared document allows team members to collaborate and work together effectively.
- Shared documents come with the option to include a lead capture form.
- All settings of a trackable document can be edited at any time and update in real-time with your audience.
- Includes personalized branding on your documents, along with your own customsubdomain so your shared document URLs include your company name.
One of the most impressive parts of Bit is that it’s collaborative and can work with any size team. Teammates can collaborate on the documents. Documents can move through normal workflows in your company easily and fluidly.
For example, if a marketer comes up with an idea after doing competitor analysis, they can loop in with his/her manager, bring in a sales manager to the document.
Collaborate on how to tackle it and once approved can move the Bit document to collaborate with the design team, finalize the copy and get the final copy ready for approval from their manager, the sales manager, legal, and the executive team.
Bit is creating the future of documents for you and your team so you don’t have to rely on multiple tools. It’s the smartest way to create, manage, and track your document all from one place.
Read more: Google docs Vs Bit.ai: Discover The Google Docs Alternative
Google Docs is a free cloud collaboration product by Google. Once you create a Google ID or Gmail account, you can get started using Google Docs.
One of the best things about having your documents on the cloud is that you can access your files on any device. You won’t panic if your laptop goes down!
If you’re familiar with Microsoft Word, Google Docs will feel familiar to you. It has a top bar filled with all of your editing and formatting buttons that you’re familiar with.
Google Docs has collaboration built-in, making it easy for your team or clients to collaborate. Once you create a document it’s easy to share it with others via email or a shareable link.
Google provides 15GB of cloud storage on their free plan. You can always upgrade to a paid account if you need more storage.
You can work on a document with your teammates simultaneously over the cloud, give them access to edit or make it as a ‘view only’ doc, and leave comments in real-time.
Google Docs is a great collaborative document tool for small teams. With larger teams, sharing permissions on a document and folder level become difficult to manage as your team grows.
Read more: Ever Wished You Could Track Google Docs? Today’s Your Lucky Day!
Collaboration Tool #3: Microsoft Word
Who hasn’t heard of Microsoft Word? The famous editor has been around for over 3 decades and continues to be one of the most popular editors out there. Word has become second nature for most of the PC users out there when they think about writing, editing, and formatting text files. The famous ribbon-style formatting toolbar gives a bunch of options to users to edit their documents however they like.
Now with the Word online, Microsoft has taken the classic Word editor over to the cloud, trying to compete with a new generation of editors that have emerged. Word online provides collaboration features that allow people to edit simultaneously and forget about the to-and-fro email chains. Users can also translate documents in your non-native language with just a click.
Word also offers dedicated Android and iOS apps to take your work with you wherever you go.
Collaboration Tool #4: Zoho Docs
Just like Google Docs, Zoho Docs also provide tools to create documents, spreadsheets, and presentations, right in the cloud.
Zoho Docs make document creation, storage, editing, sharing, and collaboration a breeze. Apart from your documents, spreadsheets and presentations, you can even upload your music, movies, and other files to the Zoho cloud and basically take your office wherever you go.
Zoho cloud offers 5Gb free storage space. You can even sync your Windows, Mac, or Ubuntu Linux computers to the cloud and vice-versa and access your files on any computer, both online and offline.
Users also have the ability to organize their files by teams, projects, file types, and authors which makes it easy to access the files quickly.
With Zoho Docs, you can create folders to organize all your documents more effectively. You can even create team groups and share files privately.
Users can set permissions, password protect your files, or even set an expiration timer after which everyone loses access to the file or document. Zoho Docs also provides the ability to chat with collaborators in real-time to make document editing easier.
Integrations with other cloud services like Google Drive and Dropbox adds a little more flare to Zoho’s offerings.
Atlassian Confluence is a document collaboration software for teams to communicate internally.
Confluence allows teams to easily create, share and collaborate on documents, spreadsheets, presentations, and images. Tracking project progress is a breeze in Confluence.
Team members can share PDFs, docs, images, track every version and changes made to a page, and connect to Jira to provide insight into their development work with automatic linking, quick issue creation, and reports.
With the ability to add inline, file and page comments, you can easily leave feedback without getting lost in your email threads or chat messages. Team members can pin comments on the shared file, add their suggestions or feedback, and can edit office files right from their Confluence dashboard.
Users have the ability to organize and share company information amongst employees and with their customers.
Confluence offers two “power” add-ons, Confluence Calendars and Confluence Questions.
Confluence Calendars adds a central source of truths by offering a single calendar for the entire team. The calendar allows teams to keep track of who’s on leave and for how long, what events or projects are coming up, and switch between four calendar views, list, week, month and timeline. Users also have integration options with Google Calendar, Outlook, and iCal. Confluence Calendars cost $10/month for a team of 10.
Confluence Questions, on the other hand, lets team members ask, vote on, and answer questions collaboratively. All the content posted is searchable to avoid users asking same questions again. Team members can earn points for answering questions and can even earn an “expert” status. The gaming angle makes it fun and encourages people to collaborate and help solve queries. Confluence Questions add on also costs $10/month for up to 10 users.
Dropshare 4 8 – Secure File Sharing Tool Online Application
Confluence is a great collaboration tool, especially if your team already uses Jira and HipChat by Atlassian, as it’s designed to work with those platforms.
Read more: Tools that Can Be Used As An Alternative To Confluence
Dropshare 4 8 – Secure File Sharing Tool online, free
Dropbox Paper is a document collaboration editor focused on design teams to collaborate internally.
It allows you to add rich media along with text and images to collaborate and work on projects with your team. Add Dropbox files inside the document, YouTube videos, social media posts and more.
You can easily share a document with someone or add a collaborator by simply clicking the “share” button and invite them to view or edit the document via a custom link. You can also create groups and share documents with your teams, so no one is left behind.
Users can share files individually or by creating groups, manage access to documents, assign tasks to a team member with @mentions and give feedback in real time.
Dropbox paper has taken time to create custom stickers to add personality and humor to the conversations you have with your teammates.
Dropbox paper is powerful, yet a light-weight alternative to Google Docs and does a good job of being an online collaborative workspace for teams to work internally.
And that’s all folks!
Remember that you want to choose a document collaboration tools that makes your life easier, increases productivity and also works well with your team, workflow and company.
Sometimes the easiest thing we can do is stick with what we know, but sometimes taking a leap is exactly what we need to jump into the future.
Are there any document collaboration tools we missed? Which tool do you use to make collaborations easier? Do share with us in the comment section below
Dropshare 4 8 – Secure File Sharing Tool Online Store
If you have another tool that deserves a review and a mention here send us an email.
Further reads: